Tasks

Board

The board of the Association of Process Engineering Students plans and executes most of the operative work behind the guild. The board consists of 12 members, who work closely with the committees they lead as well as with the board. Besides their specific responsibilities in the board, the members of the board take care of and are responsible for:

taking part in the weekly board meetings
taking part in the guild’s meetings
working at events, where the board is representing the guild
working at other events, which the board hosts for the guild’s members
representing the guild in AYY’s committees

Chair of the Board

Follows, guides and develops the activities of the guild, board and officials.
Chairs the guild’s and board’s meetings.
Acts as a connection between the guild and the school alongside the head of study affairs.
Upkeeps the guild’s relations to AYY’s other guilds and Finland’s other subject clubs alongside the head of internal and external affairs.
Represents the guild in AYY’s Neuvosto.

Vice Chair

Works as the secretary in the board and guild meetings and adds the accepted minutes to the guild’s website and archives them.
Together with the Chair develops the activities of the guild, board and officials.
Leads the Management Committee, which is responsible for example archiving and the website of the guild.
Chairs the guild’s and board’s meetings whenever the Chair is not present.
Represents the guild in AYY’s Teekkari Culture Committee (TKTMK).

Head of Internal and External Affairs

Leads the Care Committee, which is responsible for alumni activities, sports and culture activities, LAN parties and the upkeep of the guild room among other tasks.
Is responsible for connections with sister-guilds in other universities.
Represents the guild in AYY’s Teekkari Culture Committee (TKTMK).

Head of Communications (Spokesperson)

Writes and sends the weekly newsletter to the members of the guild by email.
Updates the guild’s email lists and takes care of their settings.
Administrates and develops the guild’s social media channels (e.g. Instagram, TikTok, Telegram).
Leads the Information Committee, which is responsible for the guild’s magazine ProTeesi, photographs and the graphic look of the guild.
Represents the guild in AYY’s Information Committee (VTMK).

Treasurer

Responsible for the guild’s accounting and does the financial statement.
Presents and gets an approval for the guild’s bills in board meetings.
Upholds the guild’s membership registry.
Leads the Economic Committee, which includes the appliance responsible, guild merch responsibles and members of the Economic Committee.
Represents the guild in AYY’s Financial Committee.

Fuksi Captains

Are responsible for the guild’s fuksi upbringing, which includes introduction to teekkari culture, the guild and the beginning of student life.
Are responsible for both Finnish and English bachelor fuksis.
Organize fuksi events alongside other volunteers.
Inform the fuksis about everything concerning them.
Create the fuksi guide and the fuksi point card.
Organize ISO activity alongside the BIG Boss.
Are active members of the board during their official board year and are actively present during the following spring.
Represent the guild in AYY’s Fuksi Committee (FTMK).

International and Master’s Captain

Is responsible for every incoming exchange and masters’ student arriving to Aalto to the School of Chemical Engineering, together with the international officers of CHEM guilds.
Organizes events throughout the year and familiarizes new students to teekkari culture.
Supervises and guides every new student’s progress of getting the teekkari cap.
Works in the board for the elected year, and stays active behind the scenes after that during the spring until possible Wappu (1 + 0,5 years).
Promotes the guild’s goal to become more international and helps all students get into the activities of the guild regardless of their native language.
Represents the guild in AYY’s International Committee (KvTMK).

Host & Hostess

Take care of general arrangements and plans for events.
Plans include booking facilities, promoting events, calculating food amounts and everything that you can do before the day of the event.
General arrangements include going to wholesale and stores, decorating, transfering items, cooking and final clean up of the setting.
Lead the Event Committee, which is the guild’s largest committee and includes a wide variety of different official tasks.
Are part of organizing the guild’s annual ball Lämmönsiirto.
Represents the guild in AYY’s Hosts and Hostesses (IE).

Head of Study Affairs

Works as a link between the university and the students.
Guards members’ interests (e.g. study and course feedback) and informs about study related matters.
Works as a student representative (halloped) in various committees in the School of Chemical Engineering.
Responsible for the guild’s abi-marketing together with Abimaster and abi responsibles.
Helps the School of Chemical Engineering with abi-marketing.
Responsible for the guild’s websites Studies-section.
Represents the guild in AYY’s Study Council (OPN).

Head of Corporate Relations

Creates, upkeeps and develops the guild’s corporate relations.
Gets corporate affiliates for the guild.
Takes care of ordering the overalls.
Organizes the homeland excursion Faasimuutos and other corporate events (excursions) together with the Excursion Master.
Represents the guild in AYY’s Corporate Relations Committee (YTMK).

officialS

Most of the officials’ tasks are suitable for fuksis, but for some tasks prior experience related to the task is needed. These tasks are marked with a star (*).

Management committee

XV-committee

An open committee focused on developing and implementing projects for the guild’s 15th anniversary year. Since the committee is still in its early stages, you’ll have the chance to influence its direction from the very start.

Archivist

Takes care of the guild’s archive material and keeps in touch with the Aalto University Student Union’s archive.

Continuity Official

Supports the board, contributes ideas for improving guild activities, and assists with larger projects.

Wwwizard

Responsible for the guild’s website and its administration. Continues the development and production of the new website.

Care committee

Alumni Responsible *

Maintains the alumni activities for the guild and organizes events meant for alumni.

Inventoryator

Takes an inventory of the guild’s property.

Culture and Well-being Responsible

Organizes diverse and relaxed low-threshold events improving the general well-being.
Promotes the cultural activities of the guild and encourages members for example to music and arts.

Sports Responsible

Promotes the guild’s sports activities by organizing sports tryouts, coordinating weekly exercise sessions, and managing CHEM’s joint sports team, CHEMeleons

Guild Room Master *

Is in charge of Guild Room Officials and coordinates the maintenance of the guild room, pHuone, together with the Head of Internal and External Affairs.

Guild Room Official

Takes care of the guild room, pHuone, and its matters with the Guild Room Master.

Game Master

Is responsible for organizing different gaming events.

Bridge Builder (new)

Promotes the guild’s sister guild activities by organizing events and gatherings when sister guilds visit.

TEK Guild Contact Person

Communicates with TEK and represents the association along with the chair of the board in matters regarding the association.

Information committee

Member of the Information Committee *

Assists the Head of Communications with developing the guild’s communications and their structural format.
Former representatives are often selected for this position.

Social Media Responsible *

Is responsible for the social media accounts.
Leads the influencers and coordinates social media content production.

Influencer

Brainstorms, designs and produces content for social media accounts.

Artistic Leader *

Leads the graphic designers and coordinates their projects.

Graphic designer

Uses creativity to execute the guild’s graphic look.
Examples of possible projects: marketing materials for the guild, overall badges, different kinds of leaflets, different versions of the logo of the guild.

Editor-in-Chief *

Is responsible for editing the guild’s magazine ProTeesi and its layout.
Represents the association in AYY’s committee for editors-in-chief (PääTMK).

Foreign Correspondent

Is abroad doing their student exchange and writes about their experiences for the guild’s magazine ProTeesi.

Journalist

Creates content for the guild’s magazine ProTeesi.

Responsible Photographer *

Leads the photographers and coordinates their projects.

Photographer

Takes pictures at events of the guild (with the association’s camera), edits the pictures if needed and uploads them onto Flickr for the members of the guild to see.

Economic committee

Merch Responsible

Designs and orders different kinds of merch (e.g. t-shirts or bags) for the members of the guild.

Member of the Economic Committee *

Helps the Treasurer with managing and improving the guild’s economic matters.
Previous Treasurers are often chosen for this task.

fuksi committee

CanCan Responsible

Operates and coordinates the activities of the dance group CanCan of their own class throughout the fuksi year.
Activities include group gigs, contacts and other practical arrangements such as practice times for gigs and implementations for events.

BIG Boss *

Responsible for the selection and training of guild’s ISOs (tutors) for both Finnish and English Bachelor fuksis.
Organizes events for the guild’s ISOs.
Collaborates with Fuksi Captains.
Represents the association in AYY’s Tutor Committee (ITMK).

International Committee

Activity Coordinator

Develops guild’s international activities and organizing events in English.

Chem Eng Officer *

Develops Chemical Engineering students’ activities within the guild and organizing events in English.
Represents the guild in the Aalto wide English Technology Bachelors’ Committee (ETCo) that organizes activities for the students in English technology bachelor programmes.

Event Committee

Car Driver

Owns a car and can help the members in need of a car or a ride if needed.

IE Helper

Helps the Host and Hostess to organize the guild’s events.
Working in the events happens in shifts and no one works at every event.

Hot Tub Master

Is in charge of a hot tub including heating, upkeep, emptying and cleaning, during the events where the hot tub is used.
The association does not own a hot tub, so this task includes working with rented hot tubs.

Senior Responsible

Is responsible for organising events and other activities for academically older students.

Song Master * (new)

Coordinates actions of song leaders and their apprentices and acts as a song leader in sitsit.
Represents the association in AYY’s Precentor Committee (LuTKu).

Song Leader *

Leads songs at the association’s sitsit and enhances the association’s song culture.
Makes the song booklet for sitsit.

Song Leader Apprentice

Assists Song Leaders in their tasks and accumulates experience to become Song Leader.
Becomes Song Leader after assisting a Song Leader five times.

Wappu Master * (has experiences at least one wappu)

Takes care of organising the possible Wappu Day Celebrations

Wappu Master’s Helper (has experiences at least one wappu)

Assists the Wappu Master in organising a possible Wappu Day celebration

Study committee

Abimaster*

Leads the Abi Responsibles and organizes the abi-marketing.
Ideas and implements abi-marketing together with Abi Responsibles.

Abi Responsible

In charge of abi-marketing (e.g. on Instagram) and updating the For Abis -section on the guild’s website.

Exam Archivist

Uploads returned exams to the exam archive and keeps a record of the returned exams.

Member of the Study committee

Assists the Head of Study Affairs with halloped work, supports and helps to improve for example student representation and abimarketing.
Previous Heads of Study Affairs are usually chosen for this task.

Corporate relations committee

Corporate Relations Apprentice

Assists the Head of Corporate Relations with contacting companies and securing overall sponsors.

Excursion Master *

Responsible for organizing the homeland excursion Faasimuutos, the freshman excursion Katalyysi and other excursions in collaboration with Excursion apprentices.

Excursion apprentice

Assists the Excursion Master in organizing the homeland excursions.

Foreign excursion master *

Responsible for organizing the foreign excursion with Foreign excursion apprentices.

Foreign excursion apprentice

Assists the Foreign excursion master in organizing the foreign excursion.

Other positions

The merit committee

Recognizes and rewards deserving active members annually at the guild’s annual ball. The Merit Committee consists of a chairperson and committee members. The Merit Committee opens a separate application round for committee membership.

Harassment Contact Persons

Provide support in the handling of harassment cases.
The Head Harassment Contact Person coordinates the training of harassment contact persons and supports them in their work.

Annual Ball Committee XV

Lämmönsiirtäjä *

Lämmönsiirto Responsible XV organizes and supports the work of the Annual Ball Committee Committee and is responsible for the implementation of the annual celebration. The Lämmönsiirto Responsible XV appoints the committee members.

Member of the Annual Ball Committee *

Organizes the guild’s annual ball Lämmönsiirto together with other members in the committee.
Is in charge of smaller parts of the annual ball.